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Human Resources Assistant

Join our team as a Human Resources Assistant, where you’ll provide vital administrative support to our HR department. Assist with recruitment, maintain HR records, and contribute to employee relations initiatives in this dynamic role.

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Human Resources Assistant Requirements & Responsibilities

Position Summary

The Human Resources Assistant provides administrative support to the HR department and assists with various HR functions. They play a key role in maintaining HR records, coordinating recruitment activities, and supporting employee relations initiatives.

Essential Job Functions

To perform this position successfully, the following responsibilities must be performed satisfactorily. These functions are representative, but not all-inclusive, of what is necessary to succeed in this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions. The following responsibilities include but are not limited to:

  • Support the recruitment process by assisting with job postings, interview scheduling, and distributing information for pre-employment screening.
  • Maintain accuracy and confidentiality of HR records and databases.
  • Coordinate employee orientations and training sessions.
  • Address employee inquiries regarding HR policies, benefits, and procedures.
  • Assist with benefit administration tasks.
  • Perform general administrative tasks such as filing, photocopying, and data entry.
  • Collaborate with HR team members to ensure smooth HR operations.
  • Act as a liaison between insurance broker, benefit program vendors, local unions, and HMI to resolve inquiries promptly.
  • Serve as a backup resource for employee inquiries regarding benefit programs and insurance, including during New Employee Orientations.
  • Partner with HR to introduce new benefit programs or changes during annual open enrollment.
  • Update employee information in the Jonas system, including new hires, terminations, and address changes.
  • Assist with maintaining compliance with federal and state laws such as COBRA, ADA, FMLA, and ERISA, including filing benefit documentation.
  • Handle employment verification requests promptly.
  • Aid in pre-screening applications and resumes during peak hiring seasons.
  • Undertake special assignments or additional projects as necessary to fulfill job responsibilities.

Knowledge, Skills and Abilities

  • Associate’s degree or equivalent work experience in HR or related field.
  • Previous experience in an administrative role, preferably in HR.
  • Basic knowledge of HR principles and practices.
  • Strong organizational and time management skills.
  • Attention to detail and accuracy in data entry and record-keeping.
  • Proficiency in PC usage and Microsoft Office suite (Word, Excel, Outlook).
  • Ability to maintain confidentiality and handle sensitive information with discretion.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Benefits:

  • 401(k)
  • 401(k) matching
  • AD&D insurance
  • Dental insurance
  • Disability insurance
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Vision insurance

Work Location: In person

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