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Project Coordinator

The Project Coordinator is essential to our operations, assisting Project Managers with the daily management of multiple projects. This role ensures team members remain on schedule, prepares customer documentation, and fosters strong relationships with contractors and vendors.

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Project Coordinator Requirements & Responsibilities

Position Summary

The Project Coordinator plays a crucial role in supporting Project Managers with the day-to-day operations of various projects. This position involves assisting team members to stay on track, preparing documentation for customers, and building relationships with contractors and vendors.

Essential Job Functions

To perform this position successfully, the following responsibilities must be performed satisfactorily. These functions are representative, but not all-inclusive, of what is necessary to succeed in this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions. The following responsibilities include but are not limited to:

  • Support Project Managers in daily project operations and provide comprehensive administrative support.
  • Utilize project plans, specifications, and contract documents to create and maintain submittal/documentation logs for mechanical projects.
  • Upload and maintain all project documents on platforms such as Procore, Autodesk, and Viewpoint throughout the construction process.
  • Follow up on submittal packages, process reviewed/approved submittals, review engineer comments with vendors, suppliers, and subcontractors, and incorporate necessary changes into re-submittals.
  • Generate updates and track RFIs and change orders with GCs/Owners and subcontractors to ensure project timelines are met.
  • Prepare contracts and job orders for subcontractors.
  • Assist in the preparation and delivery of equipment and materials.
  • Order performance/payment bonds and certificates of insurance from third parties.
  • Confirm all permit applications and payments are completed and in place.
  • Support the project closeout process, ensuring timely completion of O&M manuals, reports, document preparation, and warranties.
  • Input data into spreadsheets and databases.

Knowledge, Skills and Abilities

  • High school diploma or GED required.
  • 2-4 year college degree preferred but not required.
  • 1-2 years of experience in office settings.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Experience with spreadsheets, database management, multi-line phones, office, and customer support.
  • Good typing and data entry skills.
  • Ability to learn new tasks quickly.
  • Strong organizational skills with the ability to manage multiple responsibilities and meet deadlines.
  • Ability to work well both in a team environment and independently with minimal supervision.
  • Attention to detail and meticulous follow-through, with experience handling sensitive and confidential information.
  • Pleasant, outgoing individual who seeks excellence in job performance.
  • Ability to effectively collaborate with the Project Management team, vendors, and contractors.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.


  • 401(k)
  • 401(k) matching
  • AD&D insurance
  • Dental insurance
  • Disability insurance
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Vision insurance

Work Location: In person

Careers With Hurckman

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A career at Hurckman is more than a job, it’s a profession you can be proud of. If you enjoy working with your hands, on-the-job training and a committed team, we have opportunities.